Best Software for Renters' Rights Act Compliance in 2026

With the Renters' Rights Act 2025 creating new compliance obligations for landlords, choosing the right software tool has become critical. The Act requires landlords to provide tenants with the official Information Sheet 2026 and maintain proper records—but not all software solutions are built for this specific duty.

This guide compares the main categories of tools available to landlords in 2026, from comprehensive property management suites to purpose-built compliance solutions. We'll help you understand which approach works best for meeting your Information Sheet obligations before the 31 May 2026 deadline.

Understanding Your Software Options

Landlords today face two main categories of software solutions for Renters' Rights Act compliance:

Full property management suites that handle everything from tenant screening to rent collection, with compliance features added on

Purpose-built compliance tools designed specifically for the Information Sheet duty and audit trail requirements

Each approach has distinct advantages depending on your needs, portfolio size, and existing systems.

Property Management Suites: The All-in-One Approach

Goodlord

Goodlord offers a comprehensive letting platform that handles referencing, tenancy creation, and compliance documentation. Their strength lies in streamlining the entire letting process from initial enquiry through to move-in.

For Information Sheet compliance, Goodlord can incorporate document delivery into their broader tenancy workflow. However, the platform was designed primarily for letting agents managing high-volume transactions, not specifically for the ongoing compliance obligations of the Renters' Rights Act.

Best for: Letting agents and landlords wanting an integrated letting platform

Arthur Online

Arthur Online provides property management software covering rent collection, maintenance requests, and document storage. They've built a solid reputation for user-friendly interfaces and reliable service.

Whilst Arthur Online can store and send documents to tenants, their system wasn't purpose-built for the specific audit trail requirements of Information Sheet compliance. The platform excels at ongoing property management rather than compliance-focused document delivery.

Best for: Landlords prioritising day-to-day property management with basic document sharing

Landlord Vision

Landlord Vision offers accounting-focused property management software with strong reporting capabilities. Their platform handles rent tracking, expense management, and basic compliance documentation.

For Information Sheet delivery, Landlord Vision can manage document storage and basic tenant communication. However, like other property management suites, it lacks the specialised audit trail and verification features required for robust compliance evidence.

Best for: Landlords focused on property accounting and financial management

General Business Tools

DocuSign

DocuSign excels at electronic signatures and document workflow automation across many industries. Their platform provides detailed tracking of document interactions and has strong security credentials.

Whilst DocuSign can deliver documents and track opens, it's designed for signature workflows rather than the specific "serve and acknowledge" process required for Information Sheets. The platform also requires tenant accounts and may be overcomplicated for simple compliance delivery.

Best for: Landlords already using DocuSign for tenancy agreements who want to keep everything in one platform

Spreadsheets and Email

Many landlords still track Information Sheet delivery using spreadsheets combined with standard email or recorded delivery post. This approach offers complete control and zero software costs.

However, manual tracking provides limited audit trail evidence and requires significant administrative time. Standard email doesn't verify document opens or provide legally defensible delivery proof, whilst recorded post lacks acknowledgement tracking.

Best for: Small-scale landlords with strong administrative processes and limited compliance risk appetite

Purpose-Built Compliance: Ploxit's Specialist Approach

Ploxit was built specifically for Renters' Rights Act Information Sheet compliance. Rather than adapting existing property management features, Ploxit focuses entirely on delivering the official GOV.UK Information Sheet 2026 PDF with a complete audit trail.

Key differentiators include:

• Official GOV.UK PDF delivery: Serves the exact Information Sheet 2026 byte-for-byte, hash-verified and uneditable
• Complete audit trail: Tracks sent → opened (with IP and user agent) → acknowledged via one-click link
• Tribunal-ready evidence: PDF export designed for compliance disputes, with 6-year retention as standard
• Rapid deployment: Setup to first send completed in under 2 minutes
• GDPR compliance: UK data processing with DPA signed at registration
• No tenant accounts required: Simple one-click acknowledgement process

Ploxit doesn't try to replace your property management system—it integrates with your existing workflow to handle Information Sheet compliance specifically.

"We needed something that would stand up in a tribunal if challenged. Ploxit gives us exactly the evidence trail we need without the complexity of a full property management system." — Portfolio landlord using Ploxit

Feature Comparison

Feature	Property Management Suites	DocuSign	Spreadsheets	Ploxit
Official GOV.UK PDF	Modified versions	Any document	Any document	Hash-verified original
Audit trail	Basic sent/received	Comprehensive	Manual tracking	Sent/opened/acknowledged
Setup time	Hours to days	30+ minutes	Immediate	Under 2 minutes
Tenant accounts	Usually required	Required	Not applicable	Not required
Tribunal-ready export	Limited	Yes	Manual compilation	Purpose-built
Compliance focus	General property mgmt	Electronic signatures	None	Information Sheet specific

Making the Right Choice

Choose property management suites like Goodlord, Arthur Online, or Landlord Vision if you need comprehensive property management features and are comfortable with basic compliance tracking.

Choose DocuSign if you're already invested in their platform and prioritise enterprise-grade document security over compliance-specific features.

Choose spreadsheets if you have minimal compliance requirements and strong manual processes.

Choose Ploxit if you want purpose-built Information Sheet compliance with tribunal-ready evidence and minimal setup time.

For most landlords, a combination approach works best: use your preferred property management software for day-to-day operations, and Ploxit for Information Sheet compliance where you need defensible audit trails.

Frequently Asked Questions

Can existing property management software handle Information Sheet compliance?

Most property management platforms can send documents to tenants, but they weren't designed for the specific audit trail requirements of the Renters' Rights Act. They typically lack features like hash-verified PDF delivery, detailed open tracking, and tribunal-ready evidence exports.

Do I need to replace my current property management system?

No. Purpose-built compliance tools like Ploxit complement rather than replace existing property management systems. You can continue using your preferred platform for rent collection, maintenance, and tenant communication whilst handling Information Sheet compliance separately.

What evidence do I need if a tenant challenges non-compliance?

You need to demonstrate that you served the correct, unmodified Information Sheet 2026 and that the tenant received it. This requires delivery confirmation, ideally with open tracking and acknowledgement records. Basic email receipts may not provide sufficient evidence for tribunal proceedings.

How much should I expect to pay for compliance software?

Pricing varies significantly between solutions. Property management suites typically charge monthly fees based on property count, whilst purpose-built compliance tools often offer more focused pricing. Check individual websites for current pricing as costs change frequently.

Can I use free tools like Gmail for Information Sheet delivery?

Whilst free email can send documents, it provides minimal audit trail evidence. Standard email doesn't verify document opens, track acknowledgements, or provide legally defensible delivery proof. For serious compliance obligations, purpose-built tools offer better protection.

What happens if I choose the wrong software approach?

The main risk is having insufficient evidence if faced with a compliance challenge. Property management suites and basic email may not provide tribunal-ready audit trails, potentially leaving you vulnerable in disputes. Consider your risk tolerance and evidence requirements when choosing.

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This article provides general information about software options for Renters' Rights Act compliance and should not be considered legal advice. Consult with a qualified solicitor for guidance on your specific compliance obligations.